Mechanism to deal with examination related grievances is transparent, time-bound and Efficient
Missing of Hall Tickets:
During the period of examination, if any student forget to bring/miss his hall tickets, he has to approach the examination cell for getting a duplicate Hall Ticket. A penalty of Rs. 100/- are levied on the student for the same. A separate register is maintained in the examination cell for recording the information about the defaulters.
Missing of Identity Card:
During the period of examination, if any student forget to bring/missed their Identity Card, the concerned student have to approach the examination cell for getting a duplicate Identity Card. A penalty of Rs. 100/- are levied on the student for the same. A separate register is maintained in the examination cell for recording the information about the defaulters.
Procedure to issue the temporary Identity Card (for passed out students):
Any passed out student coming to write their arrear examination have to approach the respective department for getting temporary Identity Card and fill a form exclusively meant for this purpose. After filling this form, the student have to get the signature from the concerned Head of the Department and the same is forwarded to the Principal for attestation. The student may use this as a proof of Identity for writing the exam.
Alternate arrangements for staff members coming late for invigilation:
Two Reserved Hall Invigilators will always available in the exam cell to enable the smooth conduct of internal exams. During the exam period, any faculty member who assigned as an Invigilator come by late due to unexpected circumstances, the Reserved Hall Invigilator are utilized for conducting the examination.
Exam Hall plan during Examination:
Exam Hall plan constituting the seating arrangements of the students are displayed in all notice boards. A faculty from Exam cell assists the students to identify their allotted halls.
Mechanism for counseling the students:
Our Institution strongly believes in Mentor Protégé system to counsel our student in all aspects. Each staff member in the department are designated as “Mentor” with a minimum of 10 to 15 students assigned to them. The criteria for categorizing the students and Mentors is in the form of alphabetical order of their names.
Sending message to the parents regarding the date of Exam and Absenteeism:
The important role of a Class Co-ordinator is to inform the details about the exam schedule to their parents through phone call, SMS/ Whatsapp well in advance. If a student is absent for the exam, intimation is given to the parents immediately.
Exam related feedbacks are collected from the students once each internal exam is over and the cumulative feedbacks are given to the Exam cell and to the Principal.
Stress point relieving:
The student can feel free to approach their respective Mentor for any exam related grievances. The Mentor analyze all the factors that affects the student and provide solution to relieve the stress of the students.